CMTO is required to collect personal information, recordings and assessments from students in order to process enrolments and provide suitable training and assessment services.

Under the Data Provision Requirements 2012, The Community Media Training Organisation is required to collect personal information about you and to disclose that personal information to the National Centre for Vocational Education Research Ltd (NCVER).

Your personal information (including the personal information contained on the enrolment form), may be used or disclosed by The Community Media Training Organisation for statistical, administrative, regulatory and research purposes. The Community Media Training Organisation may disclose your personal information for these purposes to:

  • Commonwealth and State or Territory government departments and authorised agencies; and
  • School – if you are a secondary student undertaking VET, including a school-based apprenticeship or traineeship;
  • Employer – if you are enrolled in training paid by your employer;
  • Organisations conducting student surveys; and
  • Researchers
  • The Community Broadcasting Foundation (CBF)

Personal information that has been disclosed to NCVER may be used or disclosed by NCVER for the following purposes:

  • populating authenticated VET transcripts;
  • facilitating statistics and research relating to education, including surveys and data linkage;
  • pre-populating RTO student enrolment forms;
  • understanding how the VET market operates, for policy, workforce planning and consumer information; and
  • administering VET, including program administration, regulation, monitoring and evaluation.

You may receive a student survey which may be administered by a government department or NCVER employee, agent or third-party contractor or other authorised agencies. Please note you may opt out of the survey at the time of being contacted.

NCVER will collect, hold, use and disclose your personal information in accordance with the Privacy Act 1988 (Cth), the National VET Data Policy and all NCVER policies and protocols (including those published on NCVER’s website at

For training funded through the New South Wales Government, personal information disclosed to NSW Department of Education and Communities may be used or disclosed for the following purposes:

  • Any purpose relating to the exercise of their government functions
  • The evaluation and assessment of your training
  • Determination of your eligibility to receive subsidised training or for any Fee Exemptions or Concessions.

The NSW Department of Education and Communities may contact you by telephone, email or post during or after you have ceased subsidised training with the CMTO for the purposes of evaluating and assessing your subsidised training under the Smart and Skilled program.

For training funded through the Government of South Australia, your enrolment information and the results of your training (your information) are given to the South Australian Minister for Industry and Skills.  The Minister may:

  • use your information to contact you during your training, if you stop the training and/or when you finish your training for assessing the quality of your training, promoting the training and use of the Government funding;
  • give your information to the Australian Skills Quality Authority (the regulator of accredited training in Australia); and
  • gather and merge your information (in a way that will not identify you specifically) with information about other participants so that the Minister can assess and evaluate the quality of the training and the training outcomes

The information provided by you will be used by the CMTO for the purposes of general student administration, planning and communication.

Except as outlined in this Privacy Notice, personal information about a student will not be disclosed to a third party without the written consent of the participant.

You may access, correct or amend your personal details by contacting the CMTO office.

Access to personal information

You can access the personal information we hold on you, except when government legislation requires or authorises the refusal of access.

To access your personal information, you will need to contact the administration department in writing and specify the type/s of information you wish to view.  You will be required to provide proof of identification.

Storage & Security

We will take reasonable steps to maintain the privacy and security of personal information.  We ensure this by having such security measures as:

  • storing electronic information on a secure server with restricted access
  • storing paper-based documents securely on our premises

We will take reasonable steps to destroy or permanently de-identify personal information when it is no longer required for any purpose.

Resolving privacy concerns

If you wish to raise a concern about a privacy matter you should contact the CMTO administration on [email protected] or 02 9318 9626.


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